The digitalization of the workplace is an increasingly palpable reality, and with the arrival of the pandemic, tools like Microsoft Teams have taken a central role, transforming Microsoft 365 into the ultimate platform for the digital workplace. However, many businesses still do not take advantage of more than 20% of its capabilities, thus missing out on the opportunity to significantly improve the productivity of their employees in an increasingly hybrid and connected world.
The international consulting firm specialized in Microsoft business solutions has highlighted eight essential keys for companies to maximize the benefits of Microsoft 365, turning it into a powerful tool for business success.
1. **Adoption of new productivity models:** Hybrid work models demand tools that facilitate effective communication and collaboration. Using technologies that improve productivity and foster a sense of belonging is crucial in the current environment.
2. **Putting the employee at the center:** It is essential to personalize the use of Microsoft 365 according to the needs of each employee, ensuring data security and allowing flexibility to work from anywhere.
3. **Governance in collaboration spaces:** Implementing effective governance in tools like Teams is vital to avoid disorganization and ensure the security and control of access to information.
4. **Teams as a productivity hub:** Beyond online meetings, Teams can be the center of daily productivity, integrating other functionalities like the Viva suite and Power Platform.
5. **Empowering the use of SharePoint:** Using SharePoint beyond a simple document repository can significantly improve efficiency by allowing advanced search and optimized document management.
6. **Focus on automation:** The Power Automate tool within Microsoft 365 facilitates the automation of processes that previously required complex developments, simplifying daily operations.
7. **Maximizing the value of Artificial Intelligence:** AI like Copilot for Microsoft 365 promises to revolutionize productivity, but it requires data and security settings to be ready for its implementation and effective use.
8. **Continuous monitoring and support:** It is crucial to maintain constant monitoring and support mechanisms to adapt and continuously optimize the use of the available tools according to emerging needs and new technological capabilities.
These approaches not only seek to improve efficiency and productivity but also to transform the workplace into a more adaptive environment focused on the well-being and effectiveness of employees. With the proper implementation of Microsoft 365, companies can ensure they are equipped to face the challenges of the future of work.